COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2001-42

July 24, 2001

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Compensation Items for Maintenance and Service (NP-2) Bargaining Unit

I. AUTHORITY

The arbitration award between the State of Connecticut and the Connecticut Employees Union Independent concerning the Maintenance and Service (NP-2) bargaining unit for the period July 1, 1999 through June 30, 2002 was approved by the Legislature on July 23, 2001.

II. COMPENSATION (Article 20)

A. General Wage Increases (Article 20.1)
 
General wage increases will be effective as follows:
 
Effective Date Increase
July 1, 1999 (Retroactive) 4.00% of Base Salary
July 1, 2000 (Retroactive) 3.75% of Base Salary
July 1, 2001 (Retroactive) 4.00% of Base Salary

B. Annual Increments (Article 20.2)

Employees will continue to be eligible for and receive annual increments in July or January during the term of this contract in accordance with existing practice.

C. Newgate Guides Salary Step (Article 20.1 (e))

Effective July 1, 2001, employees performing the function of guide at Newgate Prison will be placed in the step of the salary group that corresponds with his/her pro-rated years of service.

D. Lump Sum Payment for Maximum Step Employees (Article 20.2)

Effective July 1, 2000, employees at the maximum step of the salary schedule as of the annual increment effective dates are eligible for a lump sum payment of five hundred ($500) dollars in the pay check dated August 24, 2001.

E. Safety Shoe Allowance (Article 20.3)

On or about July 15 of each contract year an employee required to wear safety shoes will receive the specified payment for the purchase of such shoes. The safety shoe allowance will be extended to eligible employees who are hired after July 15 but before February 1 of any contract year. Payment will be made on or about February 15.

1999 Contract Year: Effective July 1, 1999, the safety shoe allowance is $70.00.

2000 Contract Year: Effective July 23, 2001, the safety shoe allowance is increased by $20 bringing the allowance to $90.

2001 Contract Year: Effective July 1, 2001, the safety shoe allowance is increased by $20 bringing the allowance to $110.

If you have not already made the payments of safety shoe allowances, payment should be included in the check dated August 24, 2001.

III. HOURS OF WORK, WORK SCHEDULES AND OVERTIME (Article 18-Sec. 18c)

Temporary Night Shift Differential (Department of Transportation only)

A shift premium of $2.00 per hour will be paid in lieu of any other shift or weekend differential to employees who are assigned to such temporary shifts for all such hours worked or on paid leave. This premium will also be paid for any eligible overtime hours worked on such established shifts, but the premium itself will not be paid at the one and one-half rate.

IV. SAFETY (Article19-Section 7(b))

Premium pay for hazardous or unpleasant duty as specified by current regulations or

Q-Items will continue. Premium pay for newly designated hazardous or unpleasant duty may be established at either one and one-half (1-1/2) or one and one-quarter (1-1/4) times the applicable hourly rate, depending on the degree of such hazard or unpleasantness, in relation to current regulation or Q-Item. Premium pay will be paid for all hours of such work or exposure.

V. SHIFT AND SALARY DIFFERENTIALS (Article 23)

A. Shift Differential
 
The shift differential will be sixty-five ($.65) cents per hour.
 
B. Weekend Differential
 
The weekend differential will be forty ($.40) cents per hour.
 
C. Differential for Supervising or Training Inmates
 
Employees, other than those employed by the Department of Transportation, who are required to supervise or train inmates and such is not a function within their job specification, will be paid a differential of sixty ($.60) cents per hour for each hour actually worked in such assignment.
 
D. Freezer Storage
 
The extra compensation for employees who work in freezer storage areas will be sixty ($.60) cents per hour.
 
E. Fire and Crash Standby
 
The extra compensation paid to DOT employees with fire and crash standby assignments at airports will be seventy ($.70) cents per hour.

VI. PERMANENT PART-TIME EMPLOYEES (Article 27.2g)

Permanent part-time less than twenty (20) hours per week employees required to wear safety shoes will receive fifty-five ($55.00) dollars for the purchase of such shoes at the time of hire and bi-annually thereafter on or about July 15.

VII. SNOW AND ICE PREMIUM PAY (Article 53)

Effective July 4, 1997 employees designated as having a snow and ice control or removal assignment will be paid a premium of $1.40 per hour for each hour actually worked on snow and ice control or removal, other than during the regular shift schedule.

VIII. RETROACTIVE PAYMENTS

For the period July 1, 1999 through August 9, 2001, agency staff must calculate and process the following retroactive payments manually. Checks dated August 24, 2001 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay periods.
 
Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
 
A. Retroactive General Wage Increase (GWI)
 
Effective Date Increase Period Covered Check Date
July 1, 1999 4.00% 06/18/99 - 08/09/01 08/24/01
July 1, 2000 3.75% 06/30/00 - 08/09/01 08/24/01
July 1, 2001 4.00% 06/29/01 - 07/26/01 08/24/01
 
B. Retroactive Annual Increments
 
Effective Date Period Covered Check Date
July 1, 1999 06/18/99 - 08/09/01 08/24/01
January 1, 2000 12/31/99 - 08/09/01 08/24/01
July 1, 2000 06/30/00 - 08/09/01 08/24/01
January 1, 2001 12/29/00 - 08/09/01 08/24/01
July 1, 2001 06/29/01 - 08/09/01 08/24/01
 
C. Retroactive Lump Sum Payments for Maximum Step Employees
 
Effective Date Period Covered Check Date
July 1, 2000 06/30/00 - 08/09/01 08/24/01
January 1, 2001 12/29/00 - 08/09/01 08/24/01
July 1, 2001 06/29/01 - 08/09/01 08/24/01
 
D. Retroactive Safety Shoe Allowance Difference
 
Effective Date Check Date
July 23, 2001 (2000 contract year) 08/24/01
July 1, 2001 (2001 contract year) 08/24/01

IX. SCHEDULED PAYMENT DATES

A. General Wage Increase
 
Effective Date Pay Period Check Date
July 1, 2001 07/27/01-08/0901 08/24/01

B. Annual Increments

Annual Increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:

Effective Date Pay Period Check Date
January 1, 2002 12/28/01-1/10/02 01/25/02

All Other Agencies

All other agencies must manually adjust their employee's masterfile record with the correct bi-weekly salary amount and rate of pay.
 
C. Safety Shoe Allowance for Employees Hired After July 15
 
Effective Date Pay Period Check Date
February 1, 2001 01/11/02-01/24/02 02/08/02

X. PAYROLL PROCEDURES

Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.
 
A. Payment of Retroactive Salary Increases and Retroactive Annual Increments
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE 10.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
B. Split Pay Periods for Retroactive General Wage Increases
 
General Wage Increase effective July 1, 1999. The effective pay period is
June 18, 1999 through July 1, 1999. Wages earned for the period June 18, 1999
through June 30, 1999 should be paid at the old rate. The wages earned for
July 1, 1999 should be paid at the new rate, effective July 1, 1999.
 
General Wage Increase effective July 1, 2000. The effective pay period is
June 30, 2000 through July 13, 2000. Wages earned for June 30, 2000 should
be paid at the old rate. The wages earned for the period July 1, 2000 through
July 13, 2000 should be paid at the new rate, effective July 1, 2000.
 
General Wage Increase effective July 1, 2001. The effective pay period is June 29, 2001 through August 9, 2001. Wages earned for the period June 29, 2001 through June 30, 2001 should be paid at the old rate. The wages earned for the period July 1, 2001 through August 9, 2001 should be paid at the new rate, effective July 1, 2001.
 
C. Payment of Retroactive Lump Sum(s)
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE 10.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
D. Implementation of General Wage Increase - Agencies with Automated Personnel System (APS) Interface
 
New pay plans will be implemented centrally with the new hourly rate and bi- weekly salary effective with the pay period June 29, 2001 through August 9, 2001 (check date August 24, 2001) at the proper time.
 
E. Implementation of General Wage Increase - All Other Agencies Entering New Salary Amounts on Bi-Weekly Payroll
 
1. On-Line: Screen 160; Change Rate and Salary.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
F. Shoe Allowance
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 1E.
 
2. Remote Job Entry: ZT Transaction; Same as above.

XI. GENERAL

The Department of Administrative Services (DAS) Personnel Division, will be distributing revised salary schedules.
 
Questions may be directed as follows:
 
Salary Schedules: DAS-Personnel Division, (860) 713-5205;
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division,
(860) 702-3463;
 
Remote Job Entry: Office of the State Comptroller, Payroll Services Division,
(860) 702-3451;
 
Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440;
 
Contract Issues: Agency Personnel Officer.

NANCY WYMAN

STATE COMPTROLLER

NW:CH

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