COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2001-33

May 29, 2001

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Retroactive Wages for NP-2, Connecticut Employees Union Independent For Contract in effect July 1, 1994 through June 30, 1999

I. AUTHORITY

An arbitration award between the State of Connecticut and the Connecticut Employees Union Independent (CEUI) was issued regarding the retroactive payment date under the last CEUI contract that expired on June 30, 1999.

II. ELIGIBLE EMPLOYEES

The State utilized a date of April 7, 1997 to determine which employees were entitled to the three percent (3%) retroactive payment. The arbitrator found that the appropriate date should be May 10, 1996. Therefore, payment of the three percent (3%) retroactive payment must be made to employees previously denied.
 
NP-2 Bargaining Unit employees, who were on the payroll on or after May 10, 1996, are now eligible for the three percent (3%) retroactive payment for their services effective from May 10, 1996 until their separation from State service. This includes retirees, resignees, or transfers to other bargaining units.

III. RETROACTIVE PAYMENTS

The retroactive general wage increase is effective as follows:
 
Effective Date Increase
May 10, 1996 (Retroactive) 3% of Base Salary
 
When recalculating the retroactive payments, agencies are to calculate from May 10, 1996 to the date of retirement or separation from state service prior to April 7, 1997. Individuals who were in active pay status at any time during the above time period are eligible for the wage increase during those periods.
 
For the pay period May 10, 1996 through April 10, 1997, agency staff must calculate and process the retroactive payment manually. The check dated June 15, 2001 should reflect the additional compensation due as a result of the manual calculation of the retroactive difference due on the bi-weekly payments made to impacted former employees during the aforementioned dates. The following should be used to calculate the retroactive payment:
 
Payments should be identified separately and coded with the applicable DOE. Such payments are subject to mandatory deductions: federal withholding tax and state income tax annualized, social security tax, retirement contributions and garnishments (if applicable).
 
Retroactive General Wage Increase (GWI)
Effective Date Salary Increases  Period Covered Check Date
May 10, 1996 3% of Base Salary 5/10/96-4/10/97 6/15/01

 IV. PAYROLL PROCEDURES 

Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.
 
Retired and separated employees who were deleted from the masterfile must be set up as new employees. You must enter a pay code 1, 2 or 3 for these individuals to avoid generating a regular pay check in the system. In lieu of 301 documentation, a memo must be submitted to the Comptroller's Payroll Services Division listing the employees added to the payroll system for the purpose of making this payment.
 
Payment of Retroactive Salary Increases and Retroactive Annual Increments (including other earnings if applicable)
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
 
2. Remote Job Entry: ZT Transaction; Same as above.

V. RETIREMENT PROCEDURES

The additional retroactive compensation must be reported to the Retirement and Benefits Services Division in the manner described below as such additional payments may have an impact for retirement benefit purposes.
 
Each agency must provide the Retirement and Benefit Services Division's Audit Unit with a list of affected retirees accompanied by the worksheet detailing the calculations utilized for these adjustment payments. Worksheets for separated employees must also be provided with a clear notation on each worksheet indicating such status.
 

VI. GENERAL

Questions may be directed as follows:
Salary Schedules: DAS-Human Resources Business Center, 713-5176;
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;
Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3451;
Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440;
Contract Issues: Agency Personnel Officer;
Direct List of Affected Retirees and Separated Employees to:
Retirement & Benefits Division,
Audit Unit
55 Elm Street, Hartford, CT 06106

 

NANCY WYMAN

STATE COMPTROLLER

NW:ED

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