STATE OF CONNECTICUT
THE STATE COMPTROLLER
MEMORANDUM NO. 2001-32
May 22, 2001
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Agency Heads, Chief Fiscal Officers and Business Managers|
|Subject:||Annual Inventory Report of all Real and Personal Property|
Section 4-36 of the Connecticut General Statutes states: "Each state agency shall establish and keep an inventory account in the form prescribed by the Comptroller, and shall, annually, on or before October first, transmit to the Comptroller a detailed inventory, as of June thirtieth, of all of the following property owned by the state and in the custody of such agency: (1) real property, (2) personal property having a value of one thousand dollars or more. For audit purposes, each state agency shall establish and keep a list of personal property having a value of less than one thousand dollars and defined as 'controllable property' in the property control manual published by the Comptroller."
II. DUE DATE
As prescribed by the statute, agencies must transmit this report to the State Comptroller on or before October 1, 2001.
III. REPORTING REQUIREMENTS
Refer to the State Comptroller's Property Control Manual, Chapter X. The required reporting forms are enclosed:
Note: The Tabulated Listing of Buildings is no longer a required reporting form because of the Joint Effort for State Inventory Reporting (JESTIR) system.
Agencies will be receiving information to update the JESTIR system in a future mailing.
IV. GENERAL INFORMATION
Public Act 00-25 revised Section 4-36 of the Connecticut General Statutes. The change requires agencies to "keep a list of personal property having a value of less than one thousand dollars and defined as 'controllable property' in the Property Control Manual published by the Comptroller." Agencies do not need to attach to the CO-59 a list of the type of items being controlled. See pages 34 and 35 in Chapter 6 of the Property Control Manual for a discussion of controllable property.
A photocopy of the CO-59 must be sent directly to Accounting Services, Budget and Financial Analysis Division of the Comptroller's Office, 55 Elm St., 6th floor, Hartford, CT.
The original CO-59 with a copy of each of the other forms must be sent directly to the Management Services Division of the Comptroller's Office, 55 Elm St., 1st floor, Hartford, CT.
The Property Control Questionnaire must be sent directly to the Policy Services Division of the Comptroller's Office, 55 Elm St., 2nd floor, Hartford, CT.
V. QUESTIONS AND FORMS
For questions regarding the completion of the CO-59, please contact Brenda Halpin at (860) 702-3443 or Carol Hagstrom at (860) 702-3437. If additional forms are required, please contact James Corsair at (860) 702-3347 or print a copy from the Comptroller's website under Comptroller's Forms at http://www.osc.state.ct.us.
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