COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

Memorandum No. 2001-26

April 16, 2001

To: E-Procurement Pilot Agencies
Subject: E-Procurement Regulations and Memorandum Topics

I. INTRODUCTION TO E-PROCUREMENT:

Digital Commerce Corporation is the provider of Connecticut's e-procurement service. This system, CTGovCenter, performs requisitioning, routing, approval and SAAAS interfacing of orders for items on certain state contracts. In addition, CTGovCenter electronically sends the approved orders to vendors. The Users Manual is available on the Procurement Services web site. Go to http://www.das.state.ct.us/busopp.asp and choose the option for Revised CTGovCenter Manual. Alternatively, contact Digital Commerce's customer service at (800)-859-3426.

II. BASIC REQUIREMENTS:

  1. All e-procurement purchase orders must be an original. Amendments are not permitted, except when requested by the Comptroller's Accounts Payable Division for correction purposes.
  2. Each e-procurement purchase order must be a new purchase order, a blanket purchase order, or a direct purchase order.
  3. Non-SAAAS users may use e-procurement for only blanket purchase orders already posted to the Central Accounting System (CAS), or for Direct Purchase Orders (purchases under $1000.) (See section IV) Only SAAAS paperless processing agencies are permitted to issue new e-procurement purchase orders for $1000 or more.

III. ACCOUNTING PROCEDURES - SAAAS USERS:

  1. All e-procurement purchase orders printed from SAAAS will state "This purchase order was submitted to the vendor electronically through CTGovCenter. DO NOT PROCESS."
  2. Send only copy marked "Comptroller" to the Comptroller's Accounts Payable Division. Agencies must not issue a copy to the vendor or DAS.
  3. Agencies must print the SAAAS e-procurement purchase order, then memo post. On the following day, verify that the e-procurement purchase order has posted to the CAS.
  4. Attach the SAAAS screen print of the CAS posting to the Comptroller copy of the e-procurement purchase order and forward to the Comptroller's Accounts Payable Division. DO NOT SEND COMMITMENT BATCH HEADER (CO-96).

IV. ACCOUNTING PROCEDURES - NON-SAAAS USERS:

  1. In compliance with encumbrance procedures as promulgated per section 4-98 of the Connecticut General Statutes, only paperless processing SAAAS users may initiate new e-procurement purchase orders (those $1000 or more not previously encumbered). However, non SAAAS users may utilize e-procurement for the following two types of transactions:

1) Direct Purchase Orders (under $1000);

2) Blanket purchase orders previously posted to CAS;

  1. Do not forward purchase orders to the vendor or the Comptroller's office.

V. QUESTIONS: Questions concerning this memorandum may be directed as follows:

E-Procurement (CTGovCenter) Procurement Procedures:
DAS Procurement Services Division - (860) 713-5094

SAAAS Procedures:
DOIT BOSS Group - (860) 622-2236

Comptroller Procedures:
Accounts Payable Division - (860) 702-3395

 

NANCY WYMAN

STATE COMPTROLLER

NW:MKA:ss

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