COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

COMPTROLLER'S MEMORANDUM NO. 2001-25

April 4, 2001

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Personnel and Payroll Officers, Chief Administrative and Fiscal Officers, Business Managers
SUBJECT: 2001 Health Insurance Open Enrollment Period

I. INTRODUCTION

The 2001 health insurance open enrollment for state employees will be conducted from May 1 through May 30, 2001; coverage selected during the open enrollment period will be effective July 1, 2001.

The annual open enrollment period is the only time employees may change health plans, or add or delete dependents. Said changes are not allowed at other times; exceptions are allowed only for changes caused by or related to a change in family or work status which affects the health plan. Employees may not change plans outside the open enrollment period solely on the basis that their healthcare provider(s) are no longer in the plan network. The employee is responsible for filing the appropriate change forms within 30 days of the event that necessitates a change in enrollment or plan.

In that connection, the purpose of this memorandum is to provide an overview of the open enrollment process.

II. DISCUSSION

A. Open Enrollment Fairs

Open enrollment fairs have been scheduled through the Retirement & Benefit Services Division of the Comptroller's Office. The fair schedule has been arranged to reach as many employees as possible. The statewide schedule of enrollment fairs is attached for posting and communication to employees. Employees may attend a fair held at any agency or location, subject to the employing agency's operating needs.

No appearances by carrier representatives are to be unilaterally arranged by agencies. This policy must be followed in order to guarantee the systematic, efficient, and unimpeded planning of the state-sponsored enrollment fairs.

B. Health Care Planner

The Health Care Planner (the "Planner") that provides a comparison of the benefits among the plans will be mailed to all employees during the open enrollment period. The Planner will contain information regarding applicable employee premium shares, and offer certain general guidelines to assist employees in making their choices. No marketing literature will be included with the Planner, but each carrier will be allowed to mail marketing material to all employees. Telephone numbers will be listed for each carrier for those employees seeking further information on a particular plan. In addition, the carriers will distribute plan information to each agency for examination by individual employees.

C. Open Enrollment Applications

Form CO-1048-A, "Health Insurance-Enrollment Application", and Form CO-744, "Choice of Health Insurance After Retirement", have been revised and will be available after April 30, 2001 by contacting your agency business office which, in turn, can order them through the state's forms management program vendor, Vanguard Direct. Prior versions of these forms should be discarded. Enrollment applications will not be included with the Planner or with any marketing material sent to employees, nor will carriers have applications available at the enrollment fairs. Employees electing or changing coverage may do so only through their personnel or payroll office, which will be the repository of all enrollment applications. This procedure is intended to insure that vendor marketing efforts and enrollment processing are maintained as entirely distinct functions.

III. CONCLUSION

Payroll related matters, including employee and retiree health insurance premiums, copayments, and monthly rates for COBRA continuation coverage, will be transmitted to agencies through subsequent Comptroller's Memoranda. Additionally, the Retirement & Benefit Services Division will issue to each agency more detailed information regarding the structure of the state employee health benefit plan for fiscal year 2001-2002, along with an advance copy of the Planner. Questions concerning the open enrollment process may be directed to the Division's, Health Care Analysis Unit at (860) 702-3535.

Very truly yours,

Nancy Wyman

State Comptroller

NW/SW/NM

Enclosure

2001 Health Insurance Open Enrollment Fairs
CITY DATE START END AGENCY LOCATION
Winsted 4/30/01 8:30 AM - 2:30 PM Northwest Community College Founders Hall, Conf. Rm. C, Rt's 44 & 8
Bridgeport 5/1/01 9:00 AM - 12:00 PM Housatonic Community College Community Services Room, A101
Hartford 5/1/01 9:00 AM - 2:30 PM Office of the State Comptroller 55 Elm Street, Room 208
Norwalk 5/1/01 1:00 PM - 4:30 PM Norwalk Community College East Campus Atrium
New Haven 5/2/01 8:30 AM - 12:00 PM Gateway Community College Long Wharf Cafeteria
New Haven 5/2/01 1:00 PM - 4:30 PM Southern Connecticut. State University Commuter Student Center Lounge
Manchester 5/3/01 8:00 AM - 12:00 PM Manchester Community College Lowe Building Lobby
Middletown 5/3/01 8:00 AM - 12:00 PM DMHAS-CVH Battel Hall Auditorium
Middletown 5/3/01 3:30 PM - 5:00 PM DMHAS-CVH Battel Hall Auditorium
Danbury 5/4/01 12:00 AM - 3:00 PM Western Connecticut State University Student Center Room 201
New Britain 5/4/01 9:00 AM - 2:00 PM Central Connecticut State Univ. Marcus White Bldg., Living Room
Hartford 5/7/01 9:00 AM - 12:00 PM Dept. of Administrative Services SOB, 165 Capitol Ave, G38 A&B
Newington 5/7/01 9:00 AM - 4:00 PM Dept. of Transportation 2800 Berlin Tpke., Conf. Rm. B
Waterbury 5/8/01 1:00 PM - 4:00 PM Naugatuck Valley Community College Kinney Hall 715
Willimantic 5/9/01 12:30 PM - 4:30 PM Eastern Connecticut State University Student Center -Betty Tipton Room
Hartford 5/10/01 8:00 AM - 12:00 PM Office of Policy & Management Cafeteria, Lobby 470 Capitol Ave.
Farmington 5/10/01 9:00 AM - 4:00 PM Dept. of Mental Retardation North Central 270 Farmington Ave., Suite 236
Wethersfield 5/11/01 8:30 AM - 12:00 PM Dept. of Motor Vehicles 60 State St.
Southbury 5/11/01 9:00 AM - 3:00 PM Dept. of Mental Retardation North West Southbury Training School- Moser Library
Bridgeport 5/14/01 8:00 AM - 2:00 PM Bridgeport Correctional Center 1106 North Ave., Gym
Niantic 5/15/01 9:00 AM - 2:00 PM York Corrections 201 W. Main St., Gym
Rocky Hill 5/16/01 8:30 AM - 12:00 PM Div. Of Criminal Justice 300 Corporate Pl., Training Center
Norwich 5/16/01 2:00 PM - 5:00 PM S.E. Mental Health Multi- Purpose Room
Farmington 5/17/01 9:00 AM - 5:00 PM UConn Health Center Keller Lobby
Cheshire 5/17/01 10:00 AM - 5:00 PM Maloney Correctional Facility Jarvis Street
Hartford 5/18/01 9:00 AM - 2:00 PM DSS/DRS 25 Sigourney St., Cafeteria
Enfield 5/21/01 9:00 AM - 2:00 PM Robinson Corrections 285 Shaker Rd., Visiting Rm.
Waterbury 5/21/01 9:00 AM - 12:00 PM Rowland Government Center 1st Fl. Conference Room, 55 West Main Street
Wethersfield 5/22/01 9:00 AM - 2:00 PM Central Office Corrections Café 24, 24 Wolcott Hill Road
Storrs 5/23/01 9:30 PM - 3:30 PM UConn Storrs Gampel Pavillion
Stratford 5/24/01 9:00 AM - 12:00 PM Dept. of Mental Retardation Southwest Armory Road, Conference Room
Storrs 5/24/01 9:30 PM - 3:30 PM UConn Storrs Gampel Pavillion
Norwich 5/30/01 7:30 AM - 10:00 AM S.E. Mental Health Multi- Purpose Room

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