COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

July 24, 2001

To:    Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject:    Education Administrators (P-3A) Bargaining Unit Agreement July 1, 2001 through June 30, 2005 - Providing Salary Increases, Etc.

I. AUTHORITY

The arbitration award between the State of Connecticut and the Connecticut State Employees Association (P-3A) bargaining unit for the period July 1, 2001 through June 30, 2005 approved by Legislature on July 23, 2001.

II. PERFORMANCE EVALUATION - Article 11

Merit Evaluation - Article 11.5(a) and (c)
The purpose of the program is to enhance services to the State's clients and to provide concrete and attractive financial rewards for meritorious achievement. The merit evaluation will reflect valid judgments of employee performance.
 
The State will provide $200,000 for each fiscal year of the contract for the purpose of implementing the Merit Evaluation Program. There shall be unlimited carryover of unused funds from one fiscal year to the succeeding fiscal years.
 
A lump sum merit pay supplement will be paid based on performance evaluation. Lump sum payments to eligible employees will be made in the last pay check preceding June 30th of each contract year. See Section V for payment dates.

III. PROFESSIONAL DEVELOPMENT - Article 17

Tuition Reimbursement - Article 17.5
The State will allocate for tuition and fee reimbursement each contract year the following:
 
2001-02 $25,000
2002-03 $30,000
2003-04 $30,000
2004-05 $30,000
 
There will be unlimited carryover funds from one fiscal year to the next. An employee can be reimbursed up to $90 per credit for undergraduate courses and one-half of the per credit graduate rate at UCONN for graduate courses. No employee is eligible for more than twelve (12) credits per fiscal year. The State shall reimburse, to a maximum of three (3) graduate credits per semester, fees associated with continuing registration for doctoral dissertation.
 
Unexpended tuition funds at the end of the fiscal year shall be divided among eligible bargaining unit members who have taken graduate courses during the fiscal year up to a maximum of 100% of the per credit graduate rate at the University of Connecticut.
 
Article 17.7
 
Fees for all licenses and/or certification shall be waived or reimbursed to a bargaining unit employee when the licenses or certification are required by the appointing authority as a condition of continued employment.
 
Dues for membership in professional organizations shall be reimbursed by the State when it is determined by management that the employee's participation in the organization's activities is essential.
 
Article 17.8
Ten thousand dollars ($10,000) in each year of the contract shall be allocated to the Board of Education and Services for the Blind (BESB) for the purpose of sending bargaining unit employees in BESB to the yearly regional convention of the Association for Education and Rehabilitation for the Blind and Visually Impaired.
 
After the allocation for bargaining unit employees to attend the yearly regional convention of the Association for Education and Rehabilitation for the Blind and Visually Impaired, the parties may by mutual agreement expend any unused monies.

IV. COMPENSATION - Article 27

A. General Wage Increases - Article 27.1(a)
General wage increases will be effective as follows:
 
Increase Effective Date Check Date
3.5% of Base Salary 07/01/01 (Retroactive) 08/24/01
3.0% of Base Salary 07/12/02 08/09/02
2.5% of Base Salary 07/11/03 08/08/03
3.0% of Base Salary 07/01/04 07/23/04
 
B. Annual Increments - Article 27.2
Employees will continue to be eligible for and receive annual increments in accordance with existing practice.
 
C. Longevity - Article 27.3
Employees shall continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 1979 shall remain unchanged in dollar amounts or the life of the Agreement.
 
D. Travel Reimbursements - Article 27.4
An employee who is required to travel on employer business shall be reimbursed at the following rates unless reimbursement amounts under the Standard State Travel Regulations are increased.
 
    July 1, 2001      July 1, 2002
Breakfast      $ 7.00      $ 8.00
*Lunch 9.00 10.00
Dinner 19.00 20.00
 
Plus all taxes, plus 15% of meal maximum gratuity.
 
* Applicable to out-of-state travel or when authorized in accordance with the Standard State Travel Regulations issued by the Commissioner of Administrative Services.
 
Mileage reimbursement rate will be at the current GSA rate, which is 34.5 cents per mile and is subject to readjustment with the U.S. General Services Administration (GSA) rate.
 
Employees required to utilize a personal vehicle for State business for fifty (50) percent of the assigned monthly work days (which must be at least nine {9} work days) shall be paid a daily vehicle use fee of $4.50 for each day of required usage which shall be in addition to the mileage reimbursement described above.
 
E. Unit Coordinator Stipend - Article 27.5
Unit Coordinators shall receive an annual stipend of twelve hundred dollars ($1,200).

V. SCHEDULED PAYMENT DATES

Please be advised that, due to the retroactive payment, the check dated August 24, 2001 combines two different pay periods.

A. Bi-Weekly Salary Payments

General Wage Check
Increases Pay Period Date
3.5% of Base Salary 06/29/01 - 08/09/01 08/24/01
3.0% of Base Salary 07/12/02 - 07/25/02 08/09/02
2.5% of Base Salary 07/11/03 - 07/24/03 08/08/03
3.0% of Base Salary 06/25/04 - 07/08/04 07/23/04
 
B. Annual Increments
 
Annual increments will be entered centrally for agencies on the Automated Personnel System (APS) interface at the proper time as follows:
 
Check
Effective Date Pay Period Date
July 2001 (Retroactive) 06/29/01 - 08/09/01 08/24/01
January 2002 12/28/01 - 01/10/02 01/25/02
July 2002 06/28/02 - 07/11/02 07/26/02
January 2003 12/27/02 - 01/09/03 01/24/03
July 2003 06/27/03 - 07/10/03 07/25/03
January 2004 12/26/03 - 01/08/04 01/23/04
July 2004 06/25/04 - 07/08/04 07/23/04
January 2005 12/24/04 - 01/06/05 01/21/05

All Other Agencies

All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

C. Performance Evaluation Payments

Effective Date Pay Period Check Date
2002 05/31/02 - 06/13/02 06/28/02
2003 05/30/03 - 06/12/03 06/27/03
2004 05/28/04 - 06/10/04 06/25/04
2005 05/27/05 - 06/09/05 06/24/05

VI. PAYROLL PROCEDURES

A. Split Pay Periods for General Wage Increases (GWI)
 
General wage increase effective July 1, 2001. The effective pay period is June 29, 2001 through August 9, 2001. The wages earned for the period June 29, 2001 through June 30, 2001 should be paid at the old rate. The wages earned for the period July 1, 2001 through August 9, 2001 should be paid at the new rate, effective July 1, 2001. Please note that the GWI effective July 1, 2001 combines three pay periods.
 
General wage increase effective July 1, 2004. The effective pay period is June 25, 2004 through July 8, 2004. The wages earned for the period June 25, 2004 through June 30, 2004 should be paid at the old rate. The wages earned for the period July 1, 2004 through July 8, 2004 should be paid at the new rate, effective July 1, 2004.
 
B. Payment of Retroactive Salary Increases and Retroactive Annual Increments
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
C. Implementation of General Wage Increase - Agencies with Automated
Personnel System (APS) Interface
 
New pay plans will be implemented centrally with the new hourly rate and bi- weekly salary effective with the pay period June 29, 2001 through August 9, 2001 (check date August 24, 2001) at the proper time. Please note that check date August 24, 2001 combines three pay periods.
 
D. Implementation of General Wage Increase - All Other Agencies
Entering New Salary Amounts on Bi-Weekly Payroll
 
1. On-Line: Screen 160; Change rate and salary.
 
2. Remote Job Entry: RA/NA Transaction; Same as above.
 
E. Payment of the Unit Coordinator Stipend and the Percentage Payout for the Performance Evaluation Program
 
Lump sum payments are subject to mandatory deductions; i.e., Federal withholding tax and state income tax annualized, social security tax and retirement contributions, and (if applicable) garnishments. These payments on the bi-weekly payroll will be separately identified as:
 
D/OE
- Unit Coordinator Stipend   24 "Skill Premium"
- Merit Evaluation Payout   18 "Merit Bonus"
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code as listed above.
 
2. Remote Job Entry: ZT Transaction; Same as above.
 
F. Entering the Daily Auto Usage Fee
 
1. On-Line: Screen 047 or 190; R1; Amount; D/OE 1L; Major/Minor 01-2x. (Refer to Comptroller's Memorandum 91-48a for details.)
 
2. Remote Job Entry: ZT Transaction; Same as above.

VII. GENERAL

Payroll staff should consult with their Agency Personnel Officer to ascertain other possible wage increases. The Department of Administrative Services (DAS) will be distributing revised salary schedules.
 
Please share this information with affected satellite divisions of your Department. You may direct requests for assistance as follows:
 
Salary Schedule: DAS-Personnel Division, (860) 713-5176.
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463.
 
Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3451.
 
Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440.
 
Contract Issues: Agency Personnel Officer.

 

NANCY WYMAN

STATE COMPTROLLER

NW:JRS:jrs

cc:  Board of Education and Services for the Blind
Department of Social Services
Department of Mental Retardation
State Department of Education

Return to Index of Interdepartmental Memoranda
Return to Index of Comptroller's Memoranda
Return to Comptroller's Home Page